Wedding Timeline & Musical Score
8:00 AM Bride wakes up & eats breakfast with bridal party at her parent’s house
10:00 AM Rustic Grace Estates (Venue) opens
10:00 AM Planner (me) arrives at venue
10:10 AM Set up of table & chairs already at venue
10:30 AM A1 Party Rentals arrives with décor, lights, sound system, linens, plates, silverware, napkins
10:50 AM Set up of decorations
11:00 AM Midway Floral arrives with flower arrangements
11:15 AM Set up of flowers
11:45 AM Bride & bridal party arrives at venue
11:50 AM Bride & bridal party head to bridal suite
12:00 PM Hair & Makeup arrive at venue
12:00 PM Groomsmen meet Groom at his house
12:05 PM Groomsmen & Groom leave to head to eat lunch
12:15 PM Bride gets ready (Hair & Makeup)
12:20 PM Groom & Groomsmen eat lunch at La Mesa
12:30 PM Ashley Wright Photography arrives at venue
12:45 PM Bride & Bridal party “getting ready” portraits
1:00 PM Bridal party gets ready
1:30 PM Neeley Films (Videographer) arrives at venue
1:35 PM Videographer “getting ready” bridal shoot
1:45 PM Groom & Groomsmen leave to head to venue
2:00 PM Groom & Groomsmen arrive at venue
3:05 PM Groom & Groomsmen head to groom’s suite
3:10 PM Groom & Groomsmen change into wedding attire
3:15 PM Boys “getting ready” portraits/video
3:30 PM Hair & Makeup complete
3:40 PM Bridal party and Mother of Bride change into wedding attire
4:00 PM Groom individual portraits/video
4:05 PM Groom & Groomsmen portraits/video
4:15 PM Photographer arrives back at bridal suite
4:25 PM Bride changes into gown
4:30 PM Bride individual portraits
4:35 PM Bride & Bridesmaids portraits/video
4:45 PM Father of Bride first look & portraits/video
4:45 PM Set up Groom for first look/reveal
5:00 PM Ushers arrive ready & dressed
5:00 PM DJ arrives & sets up
5:00 PM Guitarist & Violinist arrive
5:00 PM Mom’s Bakery arrives with wedding cake & groom’s cake
5:00 PM Alcohol arrives
5:00 PM Decorations and setup complete
5:00 PM Officiant arrives
5:00 PM Photographer & Videographer event & details portraits/video
5:00 PM Prelude:
Guitarist plays “I’m Yours” acoustic by Jason Mraz
5:00 PM Bride & Groom first look & portraits/video
5:05 PM Exchange of letters
5:15 PM Guests begin to arrive
5:20 PM Bride & Groom depart back to individual suites
5:45 PM Bridal party lineup for processional
6:00 PM Pre-Processional:
Guitarist plays “Somewhere Over the Rainbow” acoustic
Ushers escort great-grandparents, grandparents, groom’s parents, bride’s mom
6:00 PM Processional:
Guitarist plays “God Gave Me You” acoustic by Blake Shelton
Entrance of Groom & Groomsmen
Entrance of Bridesmaids
Entrance of Ring Bearer
Entrance of Flower Girl
6:05 PM The Bride’s Entrance:
Guitarist plays “A Moment Like This” acoustic by Kelly Clarkson
Entrance of Bride & Father of Bride
6:10 PM Food Arrives at reception site
6:10 PM The Ceremony:
Opening Introduction & Prayer
Vows
Exchange of Rings
Sand Ceremony:
Guitarist plays “From This Moment” acoustic by Shania Twain
Closing Prayer
First Kiss
6:25 PM Announcement of Mr. & Mrs.
6:26 PM Recessional:
Guitarist plays “How Sweet It Is to be Loved by You” acoustic by James Taylor
6:30 PM Receiving Line
6:40 PM Guitarist leaves
6:40 PM Guests begin to enter reception
DJ Plays “Walking on Sunshine” by Katrina & the Waves
6:40 PM Pictures/Video with Couple, Attendants, and Parents
7:10 PM Bridal Party Introductions
7:15 PM Mr. & Mrs. Announcement and First Dance
DJ plays “I Cross My Heart” by George Strait
7:20 PM Best Man Toast
7:25 PM MOH Toast
7:30 PM FOB Toast
7:35 PM Buffet-style Dinner –Table by Table
DJ plays “Honey Bee” by Blake Shelton
8:00 PM Bride/Father of Bride Dance
DJ plays “I Loved Her First”
8:05 PM Groom/Mother of Groom Dance
DJ plays “Mom” by Garth Brooks
8:10 PM Dancing
9:00 PM Cake Cutting and Distribution
DJ plays “Sugar, Sugar” by The Archies
9:30 PM Garter Removal and Toss
DJ plays “Honey Bee” by Blake Shelton
9:35 PM Bouquet Toss
DJ plays “Hit Me with Your Best Shot” by Pat Benatar
9:45 PM Dancing continued
10:10 PM Sparkler distribution & grand exit lineup
10:15 PM Bride & Groom exit
DJ plays “Signed, Sealed, Delivered” by Stevie Wonder
10:20 PM DJ leaves
10:20 PM Guests leave
10:30 PM Start cleanup
12:00 PM Have cleanup finished and out of venue